Orange County Public Records: Court, Property, Deeds, Sheriff & Tax Records
Orange County public records are split between several offices. Court cases are handled by the Orange County Clerk of Courts, deeds and liens by the Orange County Comptroller, property assessments by the Property Appraiser, taxes by the Tax Collector, and Sheriff reports by OCSO.
The fastest search starts with the record type you need. Then use the correct official system and save the strongest identifier you find, such as a case number, parcel ID, instrument number or incident number.
Which Orange County Office Has the Record?
Orange County has an unusual but important split: the Clerk of Courts maintains court records, while the Orange County Comptroller records deeds, mortgages, liens and other Official Records.
| You need | Official source | Best starting detail |
|---|---|---|
| Civil, criminal, traffic, family or probate court case | Orange County Clerk of Courts | Case number, citation or party name |
| Deed, mortgage, lien, judgment or recorded document | Orange County Comptroller Official Records | Instrument/document details, indexed name or date |
| Property owner, parcel, value or exemption information | Orange County Property Appraiser | Parcel, owner, address or sale information |
| Property-tax balance or payment | Orange County Tax Collector | Parcel ID, owner or location address |
| OCSO incident report or local criminal-history check | Orange County Sheriff’s Office Records Section | Case number, date, location and involved name |
| Birth or death certificate | Florida Department of Health in Orange County | Name, event date, ID and eligibility information |
How to Search Orange County Court Records
The Orange County Clerk of Courts provides the my eClerk public case-search system for many civil, criminal, traffic, family and probate matters.
- Use the case number when you already know it.
- For a name search, enter both first and last name.
- For a date search, enter both a beginning and ending date.
- Narrow broad searches because the system limits results to the first 500 matches.
- Complete the CAPTCHA required for anonymous public searches.
How far back does my eClerk go?
The Clerk currently states that online docket information is available for most cases filed from approximately 1990 to the present. Online documents are generally available from 2009 to the present for most case types.
Need an official or certified court record?
Use the Clerk’s court-record request service rather than relying only on the search screen.
- Provide the case number when available.
- Add the party name and requested document.
- Include the years to search if the exact case is uncertain.
- State whether you need ordinary or certified copies.
- Do not send Social Security, banking or card information through the request form.
The Clerk also accepts court-record requests by mail at 425 N. Orange Ave., Suite 150, Orlando, FL 32801.
Orange County Sheriff Reports and Local Criminal History
The Orange County Sheriff’s Office accepts requests for incident reports online, in person, by mail and by phone. OCSO’s Records Management Section also handles qualifying public-record requests and local criminal-history checks.
- Choose Records Request if you need an existing Sheriff report.
- Prepare the OCSO case number when known.
- Include the incident date, location and involved names.
- Use the current online, phone, mail or in-person request method.
Local background checks
OCSO currently lists a $5 fee for a local criminal-history check. A local OCSO check is different from a statewide Florida criminal-history search.
Search Orange County Property Records
The Orange County Property Appraiser is the correct source for parcel information, owner display, assessed values, exemptions, property characteristics, sales data and mapping tools.
- Search by address, owner name or another available property field.
- Open the matching parcel and confirm the situs address.
- Save the parcel/account information.
- Review value, exemptions, sales and property characteristics as needed.
- Move to Official Records when you need the actual deed or lien document.
The Property Appraiser also provides map searches, nearby-property tools, tax-roll information and a tax estimator.
Search Orange County Deeds, Mortgages and Liens
The Orange County Comptroller Official Records Department records and indexes deeds, mortgages, satisfactions, claims of lien, final judgments, orders, notices of commencement and other documents that make up Orange County’s Official Records.
- Accept the official search disclaimer.
- Search all reasonable spelling variations of a person’s or business’s name.
- Use document type and date information to narrow broad results.
- Open the referenced document when available.
- Check later recordings for satisfactions, releases or subsequent transfers.
Searching for a satisfaction of judgment
The Comptroller recommends searching from the judgment date forward under the person’s name and looking for a later document identified as a satisfaction. That is more useful than assuming a judgment is still unpaid simply because the original judgment appears in the index.
Search Orange County Property Tax Records
The Orange County Tax Collector handles property-tax billing and collection. The Property Appraiser handles valuation and exemption questions.
- Open the property-tax search.
- Search by owner, parcel ID, tangible ID or location address.
- Confirm the correct property and tax year.
- Review the balance and payment status.
- Keep the official receipt if you make a payment.
Orange County payment timeline
Property-tax bills are mailed by November 1 each year, and the full amount is due by March 31.
| Payment month | Current early-payment discount |
|---|---|
| November | 4% |
| December | 3% |
| January | 2% |
| February | 1% |
Orange County Birth and Death Certificates
The Florida Department of Health in Orange County provides local birth- and death-certificate services. These are certificate-ordering services, not unrestricted public name-search databases.
Birth certificates
The Orange County Health Department currently provides Florida birth certificates from 1930 to the present. The local fee is $15 for the first certificate and $8 for each additional certificate ordered at the same time.
- Check that you are eligible to receive the certificate.
- Prepare valid photo identification.
- Complete the birth-certificate application.
- Choose online, mail or in-person ordering.
- Confirm the current fee before submitting payment.
Death certificates
Orange County currently provides Florida death certificates from 2009 to the present. The local fee is $10 per death certificate. Cause-of-death versions have additional eligibility restrictions.
- Decide whether you need cause-of-death information.
- Check the eligibility rules for that version.
- Prepare identification and the completed application.
- Use the current online, mail or in-person ordering route.
Orange County Marriage Licenses Have a Date-Based Records Split
Orange County has a useful local distinction that can prevent a wasted request. The office holding a marriage-license copy depends partly on when the license was filed.
| Marriage-license filing period | Office to check |
|---|---|
| Before March 1, 1998 | Orange County Clerk of Courts |
| March 1, 1998 through June 30, 2017 | Orange County Comptroller |
| After June 30, 2017 | Orange County Clerk of Courts |
- Confirm the approximate filing date.
- Use the correct office for that period.
- Prepare both parties’ names and the marriage year.
- Choose a certified copy when official proof is required.
The Clerk currently lists $1 per page for copies, $2 per document for certification, and a $3 certified marriage-license copy service where applicable. Verify the current charge before ordering.
What to Do When an Orange County Search Returns Nothing
| Problem | Likely reason | Try next |
|---|---|---|
| No court result | Name format, broad search, confidential case or wrong county | Use case number, refine dates, complete CAPTCHA or contact the Clerk |
| Too many court results | Search is capped at 500 results | Add case type, dates or more specific party information |
| Property owner found but deed missing | You are using the appraisal system | Move to Comptroller Official Records |
| Lien appears but status is unclear | A later satisfaction or release may exist | Search forward in time for a satisfaction or release document |
| OCSO has no police report | Another city or law-enforcement agency created it | Contact the agency that handled the incident |
| Online result is rejected | Recipient requires an official or certified copy | Order directly from the correct custodian |
Orange County Public Records Offices
425 N. Orange Ave., Orlando, FL 32801
Phone: 407-836-2000
Use for court cases, court documents, probate matters and many marriage-license services.
109 East Church Street, Suite 300, Orlando, FL 32801
Phone: 407-836-5115
Use for deeds, mortgages, liens, judgments and other recorded Official Records.
2500 West Colonial Drive, Orlando, FL 32804
Phone: 407-254-7280
832 West Central Blvd., Orlando, FL 32805
Phone: 407-858-1460
Orange County Courthouse map
The main Clerk of Courts courthouse is at 425 N. Orange Avenue in downtown Orlando. The Comptroller’s Official Records office is a separate office at 109 East Church Street, so check which custodian you need before visiting.
Before You Rely on a Public Record
- Confirm the correct person, property, case and jurisdiction.
- Do not treat an arrest or accusation as proof of conviction.
- Review the underlying deed, judgment or other document when an index is not enough.
- Remember that sealed, confidential and restricted records may not appear publicly.
- Order a certified copy when an official recipient requires one.
Orange County Public Records FAQs
1. Where do I search Orange County court records?
Use the Orange County Clerk of Courts my eClerk search. You can search by case number, citation, party name and supported date criteria.
2. How far back do Orange County online court records go?
The Clerk currently states that online docket information is available for most cases from approximately 1990 to present, with online documents generally available from 2009 to present for most case types.
3. Where do I search Orange County deeds and liens?
Use the Orange County Comptroller Official Records search for deeds, mortgages, satisfactions, liens, judgments and other recorded instruments.
4. How do I find who owns property in Orange County?
Use the Orange County Property Appraiser for parcel and owner information. Use Comptroller Official Records when you need the recorded deed itself.
5. Where do I check Orange County property taxes?
Use the Orange County Tax Collector property-tax system. Search by owner name, parcel ID, tangible ID or location address.
6. How do I get an Orange County Sheriff’s Office incident report?
OCSO accepts incident-report requests online, in person, by mail and by phone. The Records Section can be reached at 407-254-7280.
7. Where do I order an Orange County birth certificate?
Use the Florida Department of Health in Orange County. Local birth certificates are currently available for Florida births from 1930 to present, subject to eligibility and identification requirements.
8. Where do I get an Orange County marriage-license copy?
The custodian depends partly on the filing date. The Clerk handles licenses filed before March 1, 1998 and after June 30, 2017, while the Comptroller handles licenses filed from March 1, 1998 through June 30, 2017.
9. Why might an Orange County public record not appear online?
The record may be restricted, confidential, sealed, outside the online date range, indexed differently, held by another office or unavailable through remote public access.
10. Is an online Orange County record enough for legal proof?
Not always. Online searches are useful for research, but a court, agency, title company or other recipient may require an official or certified copy from the record custodian.