Pasco County Public Records: Court, Property, Deeds, Sheriff Reports & Taxes
Pasco County public records are split among several offices. Court cases and recorded documents are handled by the Clerk & Comptroller, parcel records by the Property Appraiser, property taxes by the Tax Collector, and Sheriff reports by the Pasco Sheriff’s Office.
Start with the record type you need. Then use a case number, instrument number, parcel ID, report number or other strong identifier whenever one is available.
Which Pasco County Office Has Your Record?
| You need | Start here | Best search detail |
|---|---|---|
| Civil, criminal, traffic, probate or family court case | Pasco County Clerk & Comptroller | Case number or party name |
| Deed, mortgage, lien, judgment, satisfaction or plat | Clerk Official Records | Instrument number, book/page or indexed name |
| Owner, parcel, assessed value, exemptions or property details | Pasco County Property Appraiser | Parcel ID, owner or address |
| Property-tax balance, receipt or payment | Pasco County Tax Collector | Parcel ID, address or owner |
| Pasco Sheriff incident, arrest-history or other PSO record | Pasco Sheriff’s Office Public Records Unit | Case/report number, date, location and involved name |
| Birth or death certificate | Florida Department of Health in Pasco County | Name, event date, identification and eligibility details |
Search Pasco County Court Records
The Pasco County Clerk & Comptroller provides public online access to court records. The amount of information available remotely depends on the type of record and applicable Florida court-access rules.
- Read the Clerk’s public-access disclaimer.
- Select the Online Court Records Search.
- Use a case number when you know it.
- If searching by name, verify the county, case type and parties.
- Note the case number before ordering a document.
Need a certified court document?
The Clerk offers E-Certify for eligible court and Official Record documents. Certified electronic records are available online when the underlying record can be viewed through the system.
Current E-Certify charges include the statutory copy fee, certification fee and an additional convenience service fee. Verify the final total before purchase.
- Confirm the document is available online.
- Locate the correct case or recorded document.
- Select the certification option.
- Review page, certification and service charges.
- Save both the certified document and purchase confirmation.
Search Pasco County Deeds, Mortgages and Liens
The Clerk is also Pasco County’s recorder. Its Official Records system includes deeds, mortgages, liens, judgments, satisfactions, plats and other recorded documents.
Pasco’s current Official Records page states that indexes are available from 1975 through the present. Public document images are generally viewable online from 1990 forward, with exceptions for certain protected record categories.
- Search by indexed name when that is all you know.
- Use book/page or instrument number for direct document access.
- Narrow broad searches with document type and date range.
- Open the recorded image when it is publicly available.
- Save the instrument number before ordering a certified copy.
Current copy and recording fees
| Service | Current Clerk-listed fee |
|---|---|
| Copy of recorded document | $1 per page |
| Certification | $2 per document |
| Recording first page | $10 |
| Each additional recording page | $8.50 |
Deeds, mortgages and other instruments can also carry documentary-stamp, intangible-tax or other statutory charges. Use the Clerk’s current fee calculator rather than estimating a recording total from page count alone.
Search Pasco County Property Records
The Pasco County Property Appraiser is the correct source for parcel information, assessed values, owner displays, exemptions and property characteristics.
- Open the property search.
- Use parcel ID when available.
- Otherwise search by owner or property address.
- Open the matching parcel and verify the location.
- Save the parcel ID for tax and deed research.
Three Property Appraiser service locations
Search Pasco County Property Tax Records
The Pasco County Tax Collector provides real-estate tax searches, tax receipts, payments and related tax-account services. The office is separate from the Property Appraiser.
- Choose the property-tax search or payment option.
- Search the correct real-estate parcel.
- Confirm the tax year and property before paying.
- Review current payment-service fees.
- Save or print the official receipt.
Current online payment charges
The Tax Collector currently lists a 3% service fee for credit-card payments, with a $2.75 minimum transaction fee, and a $0.50 fee for e-check payments. These vendor charges can change, so review the payment screen before authorizing the transaction.
Request Pasco Sheriff’s Office Public Records
The Pasco Sheriff’s Office changed its new public-record request system to JustFOIA on September 7, 2026. Requests previously submitted through GovQA can still be tracked there, but new requests now use the newer portal.
- Read the current request instructions first.
- Use the JustFOIA link for a new records request.
- Add the report number when known.
- For an incident, provide the date, time, location and involved names.
- Upload any required eligibility or waiver form for restricted material.
Two Pasco-specific traps
911 calls and radio transmissions: the Sheriff’s Office says these records are maintained by Pasco County Emergency Communications rather than PSO.
Traffic crashes: Florida Highway Patrol investigates many Pasco County crashes. If FHP handled the crash, request the report from FHP instead of the Sheriff’s Office.
Pasco County Birth and Death Certificates
The Florida Department of Health in Pasco County provides local Florida birth- and death-certificate services. Birth certificates are available locally for Florida births from 1930 forward, while local death-certificate coverage begins with 2009 deaths.
- Choose birth or death certificate.
- Review eligibility for the certificate version requested.
- Prepare valid photo identification when required.
- Choose the available online, mail or in-person ordering route.
- Confirm current fees before submitting payment.
The local Health Department currently lists a $12 fee for a birth certificate and $8 for an additional certificate ordered at the same time.
When the Record Is Not in a Search Portal
For records in the custody of the Pasco County Clerk & Comptroller that are not available through its searchable databases, the Clerk provides a Public Records Liaison.
- Check the searchable court and Official Records systems first.
- Confirm the Clerk actually maintains the requested material.
- Describe the record type and relevant date range.
- Add a case, document or other identifier when known.
- Use the listed email, telephone or mail route for non-searchable records.
When a Pasco County Search Returns Nothing
| Problem | Try next |
|---|---|
| No court result | Use the case number, simplify the party name, or verify the case was filed in Pasco County. |
| Official Record name search is too broad | Add document type, date range, book/page or instrument number. |
| Property address fails | Search by parcel ID or simplify the address. |
| Parcel found but deed missing | Move from the Property Appraiser to Clerk Official Records. |
| Sheriff has no crash report | Check whether Florida Highway Patrol or another agency investigated it. |
| Online document is unavailable | Check the record’s date and access restrictions, then contact the Clerk if needed. |
Pasco County Public Records Offices
Dade City, FL 33523-3414
Phone: 352-521-4408
Clerk office hours are generally Monday–Friday, 8:30 a.m.–5:00 p.m., excluding holidays.
New Port Richey, FL 34654
Phone: 727-847-8086
Land O’ Lakes, FL 34637
Phone: 813-235-6118
Land O’ Lakes, FL 34639
Phone: 813-929-2780
New Port Richey, FL 34654
Phone: 727-847-8165
East Pasco Government Center map
The East Pasco Government Center in Dade City houses both Clerk and Property Appraiser services in different suites. Check the suite number before visiting.
Before You Rely on a Pasco County Public Record
- Confirm the person, parcel, case and jurisdiction before relying on a match.
- Do not treat an arrest or allegation as proof of conviction.
- Use the underlying recorded document when an index does not answer the legal question.
- Respect sealed, confidential, exempt and redacted records.
- Order a certified copy when an official recipient requires certification.
Pasco County Public Records FAQs
1. Where do I search Pasco County court records?
Use the Pasco County Clerk & Comptroller Online Court Records Search. Search by case number when available and verify the case type and parties before relying on a name match.
2. Where do I search Pasco County deeds and liens?
Use the Clerk’s Official Records search for deeds, mortgages, liens, judgments, satisfactions, plats and other recorded documents.
3. How far back do Pasco County Official Records go online?
The Clerk currently states that Official Records indexes are available from 1975 through the present, with public images generally available online from 1990 forward subject to access restrictions.
4. How do I find who owns a property in Pasco County?
Use the Pasco County Property Appraiser. Search by parcel ID, owner or property address, then verify the matching parcel.
5. Is the Property Appraiser record the same as the deed?
No. The Property Appraiser provides parcel and assessment information. Recorded deeds are maintained by the Pasco County Clerk & Comptroller.
6. Where do I search or pay Pasco County property taxes?
Use the Pasco County Tax Collector for real-estate tax searches, payment information and tax receipts. Use the Property Appraiser for assessment and exemption questions.
7. How do I request a Pasco Sheriff’s Office report?
Use the Pasco Sheriff’s Office Public Records page. New public-record requests have used the JustFOIA system since September 7, 2026.
8. Where do I get a Pasco County birth or death certificate?
Use the Florida Department of Health in Pasco County. Local birth-certificate coverage begins with 1930 Florida births, while local death-certificate coverage begins with 2009 deaths.
9. Can I order certified Pasco County records online?
The Clerk provides E-Certify for eligible court and Official Record documents that are available through its system. Other documents may require an office or records request.
10. Why might a Pasco County public record not appear online?
The record may be maintained by another agency, indexed differently, outside the online image range, restricted from remote access, confidential, sealed, recently filed or not digitized.